Throwing a Corporate Bash? Here are 10 Tips for Successful Corporate Event Coordination
Your boss emails you a calendar invite with the subject line - Event Planning for Upcoming Company XYZ Event. For the optimistic, extrovert who loves a good challenge - your response might be ‘Hell Yeah’ and an enthusiastic double click to ‘Accept’ said meeting invite. For many, you’ve seen the invite come through and... left it as unread. Most likely, you are now frantically on Google searching for ideas, plans, timelines, and templates to help you with what you can only imagine is the most daunting task you’ve ever been assigned.
Good thing you have found me and this blog post! Here are 10 helpful tips to get you started for planning your next corporate event.
Start with clear goals and objectives: Define the purpose of the event and the specific outcomes you want to achieve. This will help you make informed decisions about the venue, budget, and other planning elements.
Choose the right venue: Select a venue that meets your event requirements in terms of size, location, accessibility, and amenities. Consider the theme and atmosphere you want to create and make sure the venue can accommodate your needs.
Create a detailed budget: Establish a budget for the event and allocate funds for each aspect of the event, including venue hire fees, food and beverage, decorations, entertainment, and back up/emergency funds.
Build a strong vendor network: Choose reliable vendors who have a track record of providing high-quality services. Build strong relationships with your vendors to ensure they are aligned with your goals and can deliver on your expectations.
Plan ahead: The earlier you start planning, the more time you'll have to iron out details and make informed decisions. Make sure to allocate enough time to plan, organise and execute your event successfully.
Utilise technology: Utilise event management software and other technological tools to streamline event planning and communication with attendees, vendors, and stakeholders.
Communicate effectively: Good communication is key to a successful event. Keep all involved very informed of your plans and progress and make sure everyone is on the same page.
Be prepared for the unexpected: No matter how well you plan, unexpected situations may arise. Have a contingency plan in place and be ready to pivot if necessary.
Pay attention to details: Small details can have a big impact on the overall success of your event. Make sure to pay attention to everything from the decorations to the signage and sound system.
Evaluate and improve: After the event, take time to evaluate its success and identify areas for improvement. Use the feedback to make changes and improve the quality of your future events.
